Chapter Newsletter Competition

  1. Newsletter competition entries must be postmarked or e-mailed no later than Dec. 30. Entries received with a later postmark will have one point removed from the total score for every day past the deadline.
  2. No less than four issues can be submitted for evaluation. All issues submitted must be dated within the 2014 calendar year.
  3. A  completed score sheet must accompany the newsletters. A blank scoresheet is available in the blue box on the right. Your newsletters will not be evaluated without the scoresheet or if the sheet is completed incorrectly. Compare the format and contents of each issue to the list of required criteria on the scoresheet in order to determine points earned.
  4. For scoring items 10-17 on the scoresheet, you must list page numbers where the item appears. No credit will be given if the page number is not indicated on the scoresheet. The item must appear in all four issues submitted to receive credit. NO PARTIAL CREDIT WILL BE GIVEN.
  5. Quality Improvement bonus points for inclusion on the Chapter Activity Report are awarded to chapters that meet one of the following criteria:
    1. Move up an award level
    2. Maintain a Gold or Platinum award
    3. First-time participants (please note)
    4. Returning participants (please note)
     
  6. The newsletter awards correspond to the total number of points earned (not including bonus points).
    • Platinum = 37
    • Gold = 32 - 36
    • Silver = 23 - 31
    • Bronze = 17 - 22

Submissions for the Platinum award are carefully scrutinized. To receive a perfect score, the judges expect a perfect newsletter.

Send entries to IIE - Membership Coordinator at 3577 Parkway Lane, Suite 200, Norcross, GA 30092. 

Format - Format refers to the actual structure of the newsletter. These characteristics make the newsletter look like a newsletter instead of a memo or letter.

  1. IIE Logo - The logo should appear on the cover or first page of the issue.
  2. Chapter Name - The chapter name and number should appear somewhere in the newsletter heading at the top of the page.
  3. Month/Year of Issue - The heading should contain the month and year. This should be a separate item from the meeting announcement. Using month, day and year is acceptable, but keep in mind that this makes it appear outdated after a week instead of a month.
  4. Publication Name - The newsletter name should appear in the heading. Although creative names are preferred, "IIE Newsletter" is sufficient.
  5. Use Bolding for Article Headings - All articles should have bold headings to make them stand out from the body of the newsletter.
  6. Numbered Pages - Page numbering provides quick and easy reference, and is especially useful if the newsletter has a table of contents.
  7. Good Overall Appearance - Newsletters should look professional and illustrations/pictures are recommended when possible. 

Front Page - These elements must appear on the first page or cover of the newsletter in order to be easily found by your readers.

  1. Table of Contents - The table of contents lets the reader know what is in the newsletter and offers an easy reference. Even if the newsletter is short, a table of contents should be on the first page.
  2. Current Month Meeting Announcement - Because the meeting is an important function of the chapter, it should be highlighted on the front page. For example, the January newsletter would have information regarding the January meeting. The meeting announcement should contain information such as date, time, place, cost and the reservation phone number.

It’s a good idea to describe the content of the meeting in order to encourage members to attend. Which of the following meetings would you rather attend?

Example 1: The June meeting will feature John Doe, president of TQM Inc., which he founded in 1974. Prior to this, Doe was with ABC Co. as director of quality. He graduated from Georgia Tech with a B.S. in industrial engineering in 1965 and received his M.B.A. from Georgia State University in 1970.

Example 2: "If your company doesn’t practice Total Quality Management, they may soon be practicing Crisis Management," states John Doe, president of TQM Inc., our speaker for the June chapter meeting. Doe’s extensive experience in building a successful TQM program promises to be full of insight and information. You’ll learn techniques from real situations to take back for use in your own company.

TQM Inc. was founded by John Doe in 1974. His client list includes Acme International, Smith & Co., and the Jones Corp. Whether your company is small or large, service or manufacturing, you’ll come away from this meeting with plenty of fresh ideas. 

General - The criteria listed in the general section help distinguish between a good newsletter and a great newsletter. These items make your newsletter more informative.

  1. Chapter Officers' Names and Phone Numbers/E-mails - This provides members with a quick reference. It is helpful for non-members who receive a copy to know who to call to become a member. Although it is not a requirement, it's a good idea to have this list located in the same place in each issue.
  2. Article Describing Next Month's Meeting - A good descriptive article about the upcoming meeting will help promote and improve attendance. Many chapters are so large geographically that members may have to schedule time off from work to attend a meeting. The next month's meeting announcement is especially helpful for these members.
  3. President's Message - The president's message is the place for the president to present his or her views on the industry or association, inform members of how the chapter is doing, and offer thanks and encouragement. Information buried in the president's message cannot be used for points in other items. For example, the president's message may mention that the chapter has 300 members. This cannot be used for points in the membership status report (Item #4).
  4. Membership Status Report - This report is a list of new members. Many chapters also include the membership number update. If there are no new members that month, list that there are no new members.
  5. Member Activities and Accomplishments - The information can be career oriented, such as a promotion at work, honors or awards received, or offices held in other organizations. Some chapters spotlight members with an interview including career highlights. Examples of information that doesn't count are birth announcements or lottery winners. Another suggestion is a member profile for various reasons (new members, members who have been in the chapter a while, etc.).
  6. Chapter Activity Report Article - This article should explain what the chapter has chosen as its goals and how it is working to achieve them. This could easily be done in a series featuring the different sections of the activity report (timely plan, community affairs, etc.).
  7. Career Development Section - One of the most important benefits of chapter membership is the opportunity to network with your peers. This section can consist of jobs-available ads from companies looking for an industrial engineer, jobs-wanted ads from your chapter members, a listing of your chapter’s job hotline number, or articles about writing a resume or interview tips.
  8. One Year Plan Submission - As with most projects, planning leads to a better product. Please include your newsletter plan for the coming year. It should include, but not be limited to, budget requirements with projected income from sponsorship and advertising, the number of newsletters that will be produced, and a general overview of goals you want your newsletter to accomplish.

Send entries to IIE - Membership Coordinator at 3577 Parkway Lane, Suite 200, Norcross, GA 30092 




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