Chapter Development Fund Guidelines

Grant Application Form (word document)

Purpose

To support chapter initiatives focused on increasing membership recruitment and retention.

Application Process

Who may apply?
All chapters may apply, with priority given to red chapters. Red chapters must also submit all paperwork necessary for yellow/green status. Yellow chapters may also be favored to receive the grant, if the potential exists to move to green status. To determine the health status of a chapter refer to the requirements of professional chapters. A chapter will not receive more than one grant per rolling calendar year or if a grant recipient has not submitted their after action review. The Chapter Development Fund is open to both professional and student chapters and is considered a grant, so repayment is not required. Funds must be requested prior to the event.

Application
Chapter president must complete the Grant Application Form (word document) linked above. The application must contain information regarding contact information, current chapter membership size, treasury balance, primary goals of the proposal, market study, proposal plan/program description, date of event(s), total funds requested, and a description of what activities the chapter has used to increase membership. 

Total funds requested should not exceed $1,000 (USD) for professional chapters and $250 (USD) for student chapters.

Submission
It is advised that the application be sent to the chapter’s RVP 21 days in advance of the submission deadline for feedback. The final submission must be received by the chapter's RVP and IIE HQ (chapters@iienet.org) in time for the deadline. Quarterly deadlines are the last business day prior to Feb. 1, May 1, Aug. 1 and Nov. 1.

Program
Funding requests are to be used for activities meant to recruit new members and retain existing members. Funds are not be used to subsidize membership fees or to support participation to regional or international IIE conferences. Funds requested should be representative of the gains expected.

Review Process

Who reviews the applications?
The Chapter Development Fund Committee, a subset of the Networking Leadership Council, will review the applications. Applications will be sent to the committee within two weeks following the submission deadline. The committee members will review the submissions and then convene to review and approve or decline applications. If additional information is needed from the chapters, a request will be submitted to the application author and RVP. When the information has been obtained, submissions will again be reviewed and discussed or deferred until the next quarter if necessary. Selection decisions will be made within two months of application receipt.

Review Criteria
Review criteria include plausibility of the proposal to achieve membership growth, size of the expected benefit relative to the funds requested, chapter commitment and history of success in membership initiatives, and although not required, chapter matching funds will be an indicator of the chapter’s commitment.

Review Process
The Chapter Development Fund Committee will review the applications quarterly and select the grant recipients. Recipients will be notified and funds allocated by the end of the quarter.

Feedback

  • Within 90 days of using the funds, the chapter must submit an after action report to their RVP and the Chapter Development Fund Committee.
  • At a minimum, this report must detail the activities achieved by using the funds, chapter membership before and after the initiative, attendance at events targeted by initiative, and number of new members who joined as a result of the initiative.
  • Chapters that fail to submit the required report will:
  1. Have their chapter rebates withheld until the grant is paid off or report is submitted.
  2. Be ineligible to participate in any recognition program – newsletter competition, faculty advisor recognition, and CAR awards.
  3. The CDF committee will communicate the above actions to the grant requester and RVP.



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