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Applied Ergonomics Internal Competition

Key Activities and Timelines

The following activities and timelines are suggested as a starting point for companies organizing an internal competition and/or preparing for the Ergo Cup® competition.

May: Establish a judging procedure for scoring entries and selecting winners
Since the winning team will represent the company in the Applied Ergonomics Ergo Cup® competition, it is recommended that you use the same evaluation criteria for your Applied Ergonomics internal competition outlined for the Ergo Cup® competition.

It is beneficial to provide the judges with a summary sheet that allows them to assign scores to each team based on the evaluation criteria. Include one and two rounds of scoring. Two rounds are appropriate if there are a large number of entries as it allows you to have teams of two judges score the initial round. In either case, best practices are to have all participating judges score the final round of submissions.

May: Establish company procedure for documenting successful projects and submitting them to the Applied Ergonomics internal competition
Implement an electronic submission process and in-person team presentations. Be sure to describe the judging process and highlight key dates. The main advantage of an electronic submission process is that geography will not be a barrier. It is highly advised that you provide a template and clear instructions on the type and amount of information required. In-person team presentations offer the advantage of question-and-answer sessions with the judges. It is highly recommended that you provide an outline for the teams to follow.

June: Obtain approval and funding for the winning team(s) to travel to and attend the Applied Ergonomics conference
Funding should include travel costs and registration fees to attend the Applied Ergonomics Conference and Expo 2015, costs associated with creating and shipping a display booth, and in some cases, the expense for time spent preparing for and participating in the Applied Ergonomics Ergo Cup® competition. Finalists receive a discount on the conference registration.

July: Send out first announcement
The internal competition announcement should clearly state the purpose of the competition, roles and responsibilities, and key dates. Document the process for your internal Applied Ergonomics competition using company-accepted practices (charter, SOP, etc.).

August: Send out follow-up announcement
Follow up with a second announcement about the internal Applied Ergonomics competition.

September: Recruit judges
Judges should be selected based on a commitment to the time required to participate fully and maintain unbiased participation. There are several benefits to engaging upper management as judges: the personal recognition received by the competing teams will be enhanced if voiced by company leadership; and your leadership’s perceived value for ergonomics will be enhanced by first-hand knowledge of the ergonomics impact being achieved in your company.

September: Send out final reminder
Send a final follow-up reminder regarding the internal Applied Ergonomics competition.

September: Submit required information per company procedure
Substantial time may be needed to gather and package the necessary information for a complete submission. Typically this will include information on the ergonomics issues that were addressed, the steps taken to address them, and the outcomes of the project. The most difficult parts can be finding appropriate visuals to illustrate before and after situations, and tracking the metrics that fully explain the impact.

October: Review and score submissions
Judges should complete their assignments according to the process established. Clearly communicate deadlines to the judges and provide a simple way for them to communicate their scoring.

October: Tally scores and announce outcome
Best practices include having a documented method that ensures accurate outcomes from the scoring. The announcement of winner(s) is an opportunity to recognize all participants and the impact that ergonomics is making in your company. Recognize the top entries and share the ergonomics impact of all teams who competed.

October: Confirm travel approvals for the Applied Ergonomics team
Ensure that all the specific approvals required for the winning Applied Ergonomics team(s) will not be burdened with having to justify their participation in the conference. NOTE: A minimum of two representatives per participating team must attend the conference.

November: Submit the Ergo Cup® award competition application
Your team’s Ergo Cup® application must be submitted on or before Nov. 28.

February : Send videotape and supporting information to the General Electric representative
All information necessary to participate in the annual highlight video is provided on the last page of the Ergo Cup® application form. Follow the guidelines provided by General Electric. Video footage must be submitted on or before Feb. 19.

February : Prepare for the Applied Ergonomics Ergo Cup competition
A wide variety of approaches have been used in the past to communicate success of Applied Ergonomics Ergo Cup® teams, including simple hands-on demonstrations, video displays, and computer simulations. Teams are encouraged to include three areas of emphasis:

  • Prepared team members. Prepare and practice a speech so all team members can communicate the activities and impact of your submission in one to two minutes.
  • Clear display. Make sure that your booth provides the information required for conference participants and judges to score your entry appropriately.
  • Concise handout. A one-page handout that summarizes the activities and impact your project has had in past competitions.
  • Give-a-ways. You may give away trinkets or other items, but you cannot conduct a drawing. This will disqualify your team. 

February: Conference registration deadline
A reduced conference registration rate is available for Ergo Cup® finalists.

February: Make hotel reservations at conference hotel
Reserve you room(s) at the Renaissance Nashville Hotel.

March 16-19, 2015: Attend the 18th Annual Applied Ergonomics Conference
Eligible teams are selected by the conference judges and are given an opportunity to display and demonstrate their project in the exhibit hall. Ergo Cup® contending teams are required to send a minimum of two representatives per booth to the conference. As it is necessary to have a team representative in the booth during the exhibitor hours, each team member is required to register for the conference. A discounted registration fee is extended to Ergo Cup® team members.

If you choose to organize a group activity/dinner for the participating team members, be sure to plan in advance of the conference and let everyone know the time, location, and travel arrangements.



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