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Fundraising Ideas for IIE Chapters

  • Fund Raisers (Booth At Campus Wide Carnival)
  • Raffle T-Shirts - Department. (Simple, Sells Well, General)
  • Raquetball Tournament ($5 To Enter With Prizes)
  • Auction - Professors Donate Prizes
  • Teddy Bear Sale After Christmas
  • Solicitation Letters - Donations [$500 + (Gold, Silver, Bronze, Etc...]
  • Computer Classes
  • Internet Night
  • Seminars From Instructors From Companies
  • 'Mile' of Pennies
  • Membership Dues
  • Grand Openng For Store
  • Collect Receipts For 5% Back
  • Baseball Caps - College
  • Car Wash - Free - Donations Accepted
  • Casino Night - With Auction (University Wide)
  • Caps - Golf, Baseball, Bicycling
  • Coffee, Donut, Juice Sale
  • Refrigerator Stocked (Donations, Members Only)
  • Comedy Club (Work With Them To Get Discount)
  • Window Stickers For Cars
  • FE Review Course
  • Cleaning Stadium
  • Notebook Sales - Class Notes
  • Soda Huggies
  • Paint Rooms
  • Pie In The Face
  • Picnic
  • Penny Rolling Party
  • Engineers Week Egg Drop Contest
  • T-Shirt Order Form To Parents Before Christmas

Other Fundraising Ideas

The host chapter should put together a fund raising committee, which should function separate from the planning committee because fund raising takes time, phone calls, follow-ups visits if possible etc. By separating the two, each committee is devoted to separate functions that are each equally important to the conference.

Fundraising Committee

When recruiting volunteers to help in a fundraiser, consider these three principles:

  1. Share the cost information and goals with students. Doing so will enable the students to identify with the purpose of the committee and they may be more willing to sacrifice their time.
  2. Make it creative and offer incentives. Fundraising can be productive and enjoyable. Encourage the students by giving them an incentive, such as a discount on their registration fee or hotel bills.
  3. Share profit information. Feedback – letting participants know how much money was raised lets them know the 'fruit of their labor'

Internal and External Sources

  • Internal: These are sources closest to the student chapters.
  1. Work concessions for university sporting events.
  2. Your Institute’s engineering department/college of engineering.
  3. The student government association.
  • External: Outside of the university structure are the senior chapters of IIE and industry and local businesses. A great selling point would be to trade project work or support time for a contribution from some of the external sources such as the senior IE chapters and the IE companies.

Corporate Sponsors/Local Businesses

The key to seeking corporate sponsors is to show the benefits the companies would derive from their contributions. Such benefits include publicity through increased visibility, most especially for the local businesses.

In seeking corporate sponsors, target large companies that employ Industrial Engineers in your region/area, companies that sell IE products and mass marketers as well. Get companies in the last two categories to buy ad space in the program or bulletin to market their products. Encourage the local stores, restaurants and other service oriented businesses to put a coupon in the program or announcements. Funds generated from ad space in the program can alleviate the printing/mailing expenses associated with the conference.

Specific Sponsored Events

Also consider corporate sponsors for specific events – such as the Awards banquet or Student IceBreaker event or other activities. More importantly, The Technical Paper Competition, by itself, is an excellent opportunity for corporate sponsorship. Naming the competition and/or the awards for the sponsoring company is an excellent way for that company to gain reputation among the students in your region.

Sponsorship of events is more powerful because their names are associated with specific activities, especially fun events. Be sure to tie the sponsor’s name to the event. Give specific recognition such as banners or an announcement at the opening/closing speech of an event.

Specific sponsored events will save the host chapter time, money and energy that can be spent on other things.

In-kind Donations

Don't forget in-kind donations--goods and services donated by companies (e.g. printing costs, mailing/shipping, food and beverage, t-shirts, etc.) are as good as cash donations.

Printing is a common in-kind donation. Often, large companies have their own print shops and can donate their services. Your university or department may be able to help cut costs with printing also.

Fundraising Timeline

6-9 months before

  • Develop a target.
  • Identify potential corporate sponsors. Seek inputs from departments on potential sources. Make sure you get contact names.
  • Send out initial fundraising letter to potential sponsors. Be sure to include specific information about the conference such as dates, events and benefits received by sponsoring companies.
  • Follow up through phone calls and emails to companies who have/have not responded. Contact is important to ensure participation.
  • Work to determine new potential sources and keep the letters going out.
  • Develop a budget and revisit Target. Develop a tracking system.
  • Keep volunteers informed and current on progress.

3-6 months before

  • Continue to make contact new companies and follow up on previous contacts
  • Send out thank you letters to those already sponsoring the event. Include a more detailed description of the conference and it’s events
  • If you are having a job fair, now would be a good time to solicit the companies sponsoring the event to participate in the Job fair. Put them in contact with the Job Fair Committee.
  • Follow up with those that haven’t responded or haven’t delivered the check yet.
  • Send Final Budget to IIE Headquarters
  • Keep volunteers informed and current on progress. Appreciate them.
  • Follow up with all remaining companies until you receive concrete answers (yes/no) regarding sponsorship.
  • Obtain Company information such as corporate description, logos to be placed on conference materials/ t-shirts.
  • Special personalized thank you letters to the companies for their support in making the conference possible. Invite them to attend if they wish.
  • Follow up with finance person to make sure all checks are deposited and keep track of expenses.
  • Big thank yous to your volunteers on the fundraising team.
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