The host chapter should put together a fund raising committee, which should function separate from the planning committee because fund raising takes time, phone calls, follow-ups visits if possible etc. By separating the two, each committee is devoted to separate functions that are each equally important to the conference.
When recruiting volunteers to help in a fundraiser, consider these three principles:
The key to seeking corporate sponsors is to show the benefits the companies would derive from their contributions. Such benefits include publicity through increased visibility, most especially for the local businesses.
In seeking corporate sponsors, target large companies that employ Industrial Engineers in your region/area, companies that sell IE products and mass marketers as well. Get companies in the last two categories to buy ad space in the program or bulletin to market their products. Encourage the local stores, restaurants and other service oriented businesses to put a coupon in the program or announcements. Funds generated from ad space in the program can alleviate the printing/mailing expenses associated with the conference.
Also consider corporate sponsors for specific events – such as the Awards banquet or Student IceBreaker event or other activities. More importantly, The Technical Paper Competition, by itself, is an excellent opportunity for corporate sponsorship. Naming the competition and/or the awards for the sponsoring company is an excellent way for that company to gain reputation among the students in your region.
Sponsorship of events is more powerful because their names are associated with specific activities, especially fun events. Be sure to tie the sponsor’s name to the event. Give specific recognition such as banners or an announcement at the opening/closing speech of an event.
Specific sponsored events will save the host chapter time, money and energy that can be spent on other things.
Don't forget in-kind donations--goods and services donated by companies (e.g. printing costs, mailing/shipping, food and beverage, t-shirts, etc.) are as good as cash donations.
Printing is a common in-kind donation. Often, large companies have their own print shops and can donate their services. Your university or department may be able to help cut costs with printing also.
6-9 months before
3-6 months before